Project Collaboration Tips

Camtasia is a great tool for collaborating on video projects.

  • Camtasia projects (.tscproj) can be zipped up and shared with others.
  • Camtasia project files are cross-platform compatible. This means you can share your video projects between the Windows and Mac platforms.
  • The Library in Camtasia Windows allows you to share media assets to ensure consistency in all your videos.
  • Quick uploading to gives you a way to review and share your video.


About The Camtasia Project File

The Camtasia project file (.tscproj or .cmproj) saves media, editing dimensions, and any edits completed on the timeline.


With a project file, you can:

  • Continue work on a video at a later time.
  • Share a zipped/exported project file with others for collaboration including sharing projects between the Windows and Mac platforms.
  • Zip up your project to archive it.
  • Repeatedly produce and share your video to a number of popular video formats and destinations.

Create a Camtasia Project File

  1. In Camtasia Editor, choose File > New Project.
  2. Choose File > Import > Media to add recordings, video, images, and audio clips to the Media Bin.
  3. Drag media, recordings, annotations, and transitions to the timeline.
  4. Apply animations, effects, and behaviors to media on the timeline.
  5. Choose File > Save to save the Camtasia project file.

The project is saved as a .tscproj file.

Crucial Steps for Success: Complete Your Video in this Order

For the best video editing, complete your edits in the following order. You may not include each of these steps in every video project you work on, but, to ensure success, the order below should still be followed.

For example, always import all the media and arrange it on the timeline before you begin to edit the audio.

Or, edit the audio on the timeline before you add any transitions.

  1. Import images, recording files, video clips, and audio. Arrange the clips on the timeline.
  2. Make basic edits to the clips on the timeline. Cut and split clips, move clips, add markers, etc.
  3. Edit the audio.
  4. Add voice narration.
  5. Add title clips and transitions.
  6. Apply SmartFocus and zoom, pan, and other animations.
  7. Add annotations, behaviors, cursor effects, and other visual effects.
  8. Add markers and quizzes or surveys.
  9. Add captions.

    Captions are not cross-platform compatible. To share captions between Mac and Windows, you must export the caption file as a SAMI or SRT file and then import the file into Camtasia on the other platform.


Share a Project Across Windows / Mac Platforms

Camtasia project files (.tscproj) are cross-platform compatible. However, not all media files and effects work across platforms. Additionally, legacy callouts and captions are not cross-platform compatible.


When you export a project, a warning message appears if the project contains media that is not compatible across platforms.


Non-Compatible Media List

Windows Media and Effects

These are not compatible with Camtasia Mac

Mac Media and Effects

These are not compatible with Camtasia Windows

Camtasia Recording Files:

CAMREC - Legacy Camtasia Studio recording file (Camtasia Studio version 8.3 and earlier)

Camtasia Recording Files:

CMREC - Legacy Camtasia recording file (Camtasia version 2.x and earlier)

Video Files:


Video Files:


Audio Files:


Image Files:

Tiff, JPG2000, PDF

LIBZIP - Camtasia Zipped Library Files

Audio Effects:



Camtasia Studio Legacy Callouts


Camtasia 2 Legacy Callouts

Captions Captions

Visual Effects:

Sepia, Mask, Reflection, Spotlight, Window Spotlight, Glow, Freeze Region, Device Frame


Gesture Effects

Working with Cross Platform Projects

To perform this action.... Do this...
Share a video project for the other platform
  1. Camtasia > File > Export for Mac/Windows.
  2. If you receive a warning about incompatible media in the project, click:
    • OK/Continue to continue with the export.
    • Cancel to go back to the project without exporting.
  3. Name the zipped project and choose a file destination.
  4. Click OK/Save.
Open a video project from the other platform
  1. Camtasia > File > Import Zipped Project.
  2. If you receive a warning about incompatible media in the project, click OK/Continue to open the project.

Incompatible media displays a media placeholder in the project. If you open the exported project on the original platform, the media is visible.


Create a Camtasia Windows Archive or Backup Project

Use the Export Project as Zip option to create a zip file to transfer a project to a new location, save a backup copy of the project files, or to send the project file for collaboration.

Moving or deleting original files (for example, on a hard drive or network) that are in a video project can break that project. Before moving or deleting any files, open your video projects and export them as a Camtasia zipped project file.


Be sure to select the Include all files from the Media Bin in zip option. This creates a self-contained project with backed up Media Bin files.

Create a Zipped Project

  1. In Camtasia, select File > Export As Zip. The Export Project as Zip dialog box opens.
  2. Enter a name for the file.
  3. Click Browse to select a location.
  4. Enable the Include all files from Media Bin in zip option to include a copy of all media files in the Media Bin within the zip file. If this option is not enabled, only the media on the timeline will be included in the zip file.
  5. Click OK.

Import a Zipped Project

  1. In Camtasia, select File > Import Zipped Project.
  2. If you receive a warning about incompatible media in the project, click OK/Continue to open the project.


Collaboration Best Practices

Tasks Tips
Define the Scope

This includes laying out each of the goals, a clear objective, and the overall purpose of the video.

Also, if the project warrants it, do some research and collect data to support your goals.

Define the Intended Audience

Will they be familiar with the terminology and concepts presented in the video?

  • Do you need to make a separate introductory video?
  • Are you motivating, marketing, or instructing?
Assemble Your Video Project Team

Gather the people together who will be working on your video project and define each role.

  • Who will write the script or do the voice?
  • Who will do the recording, editing, or technical review?
Get Organized Before You Begin

Create a unique folder for each of your video projects.

  • Then, as you build your project, put all of your recordings, project files, produced videos, and media files in that folder.
  • Also, figure out ahead of time where your content will be stored and how it will be backed up. is a great place to upload, store, and protect files and videos. And, when it’s time for your video to be reviewed, viewers can give feedback using the commenting feature.
Brainstorm on Paper

Large, wall sized sticky notes or white boards are a great way for your team to brainstorm and capture ideas for how your video will be laid out. It also helps to gather and organize the beginnings of the video narrative.

  • Conduct a brainstorming session before you begin work on the video to give each stakeholders a voice in how the video is put together.
Confirm the Project Timeline

When does the video have to be completed?

  • As you develop your video you may have flexibility in assigning each team member various tasks, but the deadlines are usually fixed.
  • Remember to build in team members’ vacation or personal time off into the timeline.
Create a Detailed Script

A good script is more than just narration – it describes what is happening on the screen during the narration.

  • These details allow you to visualize how the on-screen actions, timing, and transitions all work together and reveals where “dead space” exists.
  • Dead space is narrative that has no on-screen activity to accompany it. Areas of dead space may cause your audience to lose interest in your video.
Create a Video Storyboard

A storyboard is a way to sketch your video.

  • A good storyboard shows where transitions, callouts, title clips, zooms, and other effects will go.
  • Some people combine the script and storyboard into one document.
Sort Out the Video Details
  • How long will the video be?
  • Will there be closed captioning available to viewers?
  • How will the video be distributed or shared?
  • Will you use corporate branding such as logos, colors, etc.?
Use the Library in Windows Camtasia Editor

Media in the Library is meant to be used from project to project.

  • It’s the place to store assets that have team or corporate branding such as title clips, callouts, etc.
  • Export one asset file, a folder of assets, or the entire Library as a ZIP file that others can import into their own Library.
Get Feedback

When soliciting feedback, be very, very specific on what you are looking for and when.

  • It’s always best to let your reviewers know the preferred feedback method and the timeframe for when the feedback is due
  • Do you need a technical review on a process being shown in the video?
  • Are you looking for comments on the voice used for the narration?
  • Or, feedback on how the video is meeting the goals that were to be addressed?
  • Send your script and storyboard out for early review so you have time to use the feedback to make changes. While this takes time, you'll end up with a better video in the end.
  • When you begin to put your video together, create an early demo or prototype of the video and send it out to teammates or other stakeholders for review and feedback.
  • You might also want to do some testing with people who represent your target audience to ensure your goals are being met.
Keep Everyone Informed

Keep all the project stakeholders informed of the progress all along the way.

  • Let them know of your success as you complete each milestone, but also inform them of problems or changes as soon as they come up.
  • Also, keep your entire team informed. If changes are being considered, tell the team about them as far ahead as you can.
  • And, make sure everyone on the team is aware of what everyone else is doing.